Tring Together Data Protection Policy 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). 

2. Who are we?

The charity Tring Together is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

Tring Together complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area

  • To administer membership records

  • To fund raise and promote the interests of the charity

  • To manage our employees and volunteers

  • To maintain our own accounts and records (including the processing of gift aid applications)

  • To inform you of news, events, activities and services run by Tring Together

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, activities and services and keep you informed about events being held in Tring

  • The processing of personal data is necessary for carrying out legal obligations in relation to Gift Aid

  • The processing of personal data is necessary for a contract we have with an individual or organisation

  • There is no disclosure to a third party without consent

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of Tring Together in order to carry out a service to other members or for purposes connected with Tring Together. We will only share your data with third parties outside of the charity with your consent but we do use Google, Mailchimp and other products to hold the data.

6. How long do we keep your personal data?

  • Until you unsubscribe from our mailing list

  • One year after your contract ends for hall bookings

  • Gift aid declarations & associated paperwork are kept (in accordance with the law) for 6 years.

     

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which Tring Together holds about you

  • The right to request that Tring Together corrects any personal data if it is found to be inaccurate or out of date

  • The right to request your personal data is erased where it is no longer necessary for Tring Together to retain such data

  • The right to withdraw your consent to the processing at any time

  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing

  • The right to object to the processing of personal data, (where applicable)

  • The right to lodge a complaint with the Information Commissioners Office

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Tring Together team at info@tringtogether.org.uk.